The Hughston Clinic, The Hughston Foundation, The Hughston Surgical Center, Hughston Clinic Orthopaedics, and Jack Hughston Memorial Hospital participate in E-Verify. This company is an equal opportunity employer that recruits and hires qualified candidates without regard to race, religion, color, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or protected veteran status. This company is a VEVRAA Federal Contractor.

Position Goal: To process the bi-weekly payroll timely and accurately; to assist in the Accounts payable process ensuring accurate timely payments and resolution to discrepancies; to assist in the preparation of assigned monthly journal entries, bi-annual inventory process, statistical reports, budgetary process and other items as assigned.

• Verifying, balancing and processing of bi-weekly payroll.
• Post various employee-driven payroll deductions as well as court ordered garnishments, child support, etc. Maintains sub-ledgers to support deductions and payments.
• Complete payroll tax forms quarterly and annually.
• Maintains required payroll records to meet applicable state and federal guidelines.
• Maintains accurate records of manual and voided checks.
• Communicates concerns and problems to VP of Finance and/or Chief Financial Officer.
• Ensures accuracy of time sheets and all available backup from Clinic Managers for accurate timekeeping and payroll functions.
• Handles employee calls regarding payroll issues and questions.
• Facilitates and coordinates all new hire and termed employees documentations as it relates to payroll.
• Coordinates annual payroll audits.
• Prepare AP for payments by checking accuracy and propriety of all invoices and verifying they have been approved by authorized personnel and have adequate supporting documentation on a daily basis.
• Reconcile statements from vendors.
• Assist VP of Finance in finalizing Accounts Payable closeout for month end.
• Assist in maintaining vendor records and tax information on vendor subjects to 1099 Tax Forms.
• Assist in the filing of AP records.
• Match check copies with invoices and receiving reports, and file.
• Assist in closing out year-end in A/P in preparation for developing year-end financials and the audit.
• Orders and maintains department supplies for the Finance Department.
• Assists in taking inventory at least twice annually.
• Prepares and posts monthly journal entries during the month end close process.
• Assist in reconciling Balance Sheet accounts during the month end process as assigned.
• Assists A/P in managing and reconciling vendor accounts.
• Assist VP of Finance in performing quarterly petty cash audits.
• Assists in the completion of annual financial audit by maintaining schedules, gathering files and documents.
• Assists and takes initiative in handling issues of a non-routine nature and performs other duties as assigned by the VP of Finance and CFO.
• Assists in preparation of annual budget.
• Performs other tasks as assigned.

Experience: One year experience required in AP/Payroll. Healthcare experience a plus.
Education: High school diploma or equivalent required. Associate degree in Accounting preferred.
Special Qualifications: Solid knowledge and understanding of payroll practices and procedures and payroll tax laws a must. Knowledge of computer systems, spreadsheets and other applications. Must be able to interpret and analyze payroll data. Must have the ability to work independently with minimal supervision. Must have excellent communication skills and work well in a team environment. Ability to maintain confidential information. Ability to prioritize daily functions/tasks and excellent attention to detail.